Location: MetaMind Innovations P.C., Business Development in Thessaloniki, Greece
Employment: Fix-term; part-time
Type: Project Administrator
We are seeking for a part-time Research and Development (R&D) Project Administrator to join MetaMind Innovations P.C. MetaMind Innovations P.C is the first spin-off company of the University of Western Macedonia playing a pivotal role in the region of Western Macedonia and in northern Greece. As a deep tech enterprise, MetaMind Innovations P.C. provides cutting-edge technologies that build on advanced science and engineering innovations to bring disruptive new products to market by surpassing technological benchmarks and pushing the boundaries of current technology, including fields like artificial intelligence, cybersecurity, next generation internet of things, and 6G telecommunications. MetaMind Innovations P.C is currently ranked as a top spin-off performer in Greece, while participating in numerous EU-funded projects in the context of the H2020, Horizon Europe and Erasmus+ frameworks.
As a Research and Development Project Administrator, you will join the Business Development in Thessaloniki, Greece. You will be responsible for supporting day-to-day management of EU-funded R&D projects (H2020, Horizon Europe, and related programs), assisting with budget monitoring and financial reporting in line with European Commission requirements, while maintaining accurate records of technical and administrative project documentation. You will act as a point of contact between the company, consortium partners, funding agencies, and auditors, while assisting in procurement and logistics for R&D activities.
Responsibilities
- Providing comprehensive administrative, financial, and logistics support to ensure the successful execution of EU-funded research and innovation projects (Horizon 2020, Horizon Europe, and related programs).
- Working closely with project managers, researchers, and consortium partners, helping maintain compliance with European Commission requirements, streamline project operations, and support the company’s R&D activities.
- Maintaining records of project correspondence and decisions.
- Supporting and coordinating company and project meetings, events, info days, conferences, project activities, and audit meetings.
- Assisting in preparing budgets, payments, and financial reports in compliance with EC guidelines.
- Filing timesheets, staff effort reporting, and travel cost reimbursements.
- Liaising with finance and accounting teams to align internal records with EU project requirements.
- Supporting onboarding of new staff involved in EU-funded projects.
- Managing travel arrangements and logistics for staff attending project meetings, reviews, and conferences.
- Providing general administrative support to R&D managers and researchers.
Basic Qualifications
- Bachelor’s degree in business/project administration, engineering, computer science or related fields.
- Fluency in Microsoft Office applications, including Word, Excel and PowerPoint.
- Fluent communication and presentation skills in Greek and English language.
Preferred Qualifications
- Project management professional certification.
- Team working attitude.
Benefits
- Competitive renumeration package matching the selected profile.
- Modern and friendly working environment.
- Diversity of challenges and experience.
- Flexible working hours.
- Career progression opportunities.
- Friendly, motivated and inclusive team with a strong European and International network.
Selection Process
- Interested candidates will be invited for a remote or on-site interview.
- Ony short-listed applications will be invited to the selection process.
- For more information about the Job Offer, you can contact: info@metamind.gr
Equal Opportunities
MetaMind Innovations P.C. is an equal opportunity employer. We believe in cultivating a diverse and inclusive workplace where every team member is valued, respected, and empowered to excel. Our commitment to fairness ensures that all employment decisions are made without regard to race, religion, gender, national origin, disability, or any other protected characteristic. We celebrate the unique perspectives that each individual brings, as we work together to innovate and grow.
Preferred Starting Date
No fixed starting date. We are looking forward to filling the job position as soon as possible.
How to apply
Please send your detailed CV to info@metamind.gr with this subject: “Application for the Job Position of Research and Development Project Administrator”.